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Project Budgeting Template for Dynamics 365 Business Central.

In the realm of project-based businesses, a Project Budgeting Template stands as an indispensable planning instrument. It serves the needs of project managers and financial executives by facilitating the projection of revenues, expenses, and profitability on a per-project basis. This versatile template empowers users to input various project-specific details, including Project Type, hours, rates, and start/end dates. Remarkably, it then seamlessly associates these expenses and revenues with the corresponding GL account numbers within the corporate budget, based on the Project Type.


The budget is skillfully distributed across the active project months, with a visual variance analysis comparing total revenues and expenses to actual data from the previous year. An illustrative sample of this budgeting template is displayed below.


The Purpose Behind Project Budgeting


Project Budgets are crafted with the primary goal of scrutinizing the profitability and financial metrics of individual projects. Companies and organizations integrate them as a vital component of their Project Management Office and Budgeting Department best practices. This strategic approach yields benefits such as improved resource allocation, heightened profit margins, and a reduced risk of capacity-related challenges.


Benefits for Users


Harnessing the potential of a Project Budgeting Template empowers business users to make well-informed decisions that drive efficiency and productivity. This type of budget form provides a clear and concise insight into the financial well-being of each project, equipping decision-makers to adapt strategies and allocate resources with precision.


By enabling precise forecasting, it empowers managers to proactively identify potential issues, thus allowing for informed decisions to mitigate risks before they escalate. Moreover, standardizing the template across all projects streamlines the budgeting process, minimizing errors and optimizing the allocation of resources. A heightened understanding of project finances enables users to fine-tune budgets and resource allocation, culminating in superior outcomes and increased company profitability.


Overall, the utilization of a Project Budgeting Template enhances decision-making and elevates the efficiency of business users in their roles.


Project Budget Example


To provide further clarity, here is an illustrative example of a comprehensive Project Budgeting Form designed for revenue and expense planning.





Who Utilizes This Budgeting Form?


This particular budgeting form is frequently employed by individuals in key roles, including Project Managers and Planning Executives.


Complementary Budget Forms in Synergy with Project Budgets


Progressive Project Management Offices and Budgeting Departments often integrate a variety of Project Budgets alongside payroll, capital expense, profit & loss budget forms, project reports, project dashboards, and other management and control tools.


What's your biggest pain point in project budget management?

  • Difficulty in accurately forecasting expenses

  • Time-consuming manual data entry and analysis

  • Aligning budgets with goals



Data Sources for Analysis


The data for analysis typically originates from enterprise resource planning (ERP) systems such as Microsoft Dynamics 365 (D365) Finance, Microsoft Dynamics 365 Business Central (D365 BC), Microsoft Dynamics AX, Microsoft Dynamics NAV, Microsoft Dynamics GP, Microsoft Dynamics SL, Sage Intacct, Sage 100, Sage 300, Sage 500, Sage X3, SAP Business One, SAP ByDesign, Netsuite, and others. In cases involving budgets or forecasts, planning data often stems from in-house Excel spreadsheet models or professional corporate performance management (CPM/EPM) solutions.


Tools for Reporting, Planning, and Dashboards


Business software commonly used in conjunction with the aforementioned data sources and ERPs includes:

  • Native ERP report writers and query tools

  • Spreadsheets (for example Microsoft Excel)

  • Corporate Performance Management (CPM) tools

  • Dashboards (for example Microsoft Power BI and Tableau)

Corporate Performance Management (CPM) Cloud Solutions and More Examples




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